Invite someone
- Go to Team & Users in the main menu.
- Choose Invite member.
- Enter their first name, last name and email address.
- Choose a Role (below).
- Under Galleries, choose All galleries or pick the ones they should work in.
- Optionally set a Temporary password; leave it blank and one is made for them.
- Choose Send invite.
They get an email with a temporary password. The invite lasts 7 days; if it expires, re-send it from the list. Someone who already has a Photohawk account with that email gets the workspace added to their account.
Roles
| Role | Can | Can't |
|---|---|---|
| Owner | Everything, including the plan, billing, who receives payouts, and closing the workspace | |
| Administrator | Manage every gallery, order, customer, product and coupon; billing, payouts, team and workspace settings | Close the workspace, or change who receives payouts |
| Photographer | Upload and manage photos and videos, in the galleries they're given | See orders, sales or customers; billing, payouts, team or settings |
| Salesperson | See and manage orders and sales, and customers, for their galleries | Upload or edit photos and videos; billing, payouts, team or settings |
Photographers see only their own photos
On Team & Users, owners and administrators can turn on Photographers see only their own photos. Photographers and salespeople then see only the photos credited to them; owners and administrators still see everything. It's off by default.
Change or remove someone
In Team & Users, change a person's role from the list, or edit them to change their galleries. Removing someone ends their access straight away; you can invite them again any time.
A workspace always keeps at least one owner. Adding or removing an owner needs a confirmation code sent to your email, and every owner is told about it.
Team size
Each plan has a limit on people in the workspace: 3 on Lite, 10 on Pro, unlimited on Max. At the limit, everyone keeps their access, but you'll need to upgrade or remove someone to invite more.
Questions people ask
How many people can I invite?
Up to 3 people on Lite, 10 on Pro, and as many as you like on Max. The limit applies to new invites; nobody already in your workspace loses access.
How long does an invite last?
7 days. After that, re-send it from Team & Users.
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